Terms & Conditions

Coastal Cottages AMI, LLC (d/b/a Coastal Cottages AMI, Coastal Cottages AMI Vacation Rentals, and CCAMI) is the acting Agent and represents the Property Owner of the vacation rental, which is privately owned. The Property Owner is proud of their rental property and furnishings. It is understood that the rental property is to be used, but not damaged or neglected.

  1. Check-In/Check-Out
  2. Pets
  3. Smoking
  4. Travel Insurance
  5. Down Payment
  6. Administrative Fee
  7. Damage Protection Deposit
  8. Security Deposit
  9. Taxes
  10. Final Payment
  11. Cancellation Policy
  12. Inclement Weather
  13. Construction Policy
  14. Cleaning Fee
  15. Linens
  16. Keys & Remote Controls
  17. Pools, Spas & Features
  18. Occupancy
  19. Amenities
  20. Maintenance
  21. Internet Service
  22. Telephone Charges
  23. Parking
  24. Condominium/Homeowners Associations
  25. Items Left On-Site
  26. Substitution of Accommodations
  27. Properties for Sale
  28. First Right of Refusal
  29. Indemnity
  30. Radon Gas
  31. Disclosure

1. Check-In/Check-Out

Check-in begins at 4:00 p.m. EST on the date included in the Rental Agreement. Check-out time is 10:00 a.m. EST to ensure the property is properly cleaned prior to the arrival of the next guest. Rate adjustments cannot be made for late check-in or early departure. Late check-outs will incur a $75 fee, charged to the Guest’s credit card on file.

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2. Pets

Most CCAMI rental properties are pet-friendly and designated as such on the individual property’s webpage. If the Guest reserves a pet-friendly property, and plans to bring a pet, CCAMI must be notified at the time of reservation and a $150 per pet, non-refundable fee will be applied to the Rental Agreement. If the Guest has an animal in a non-pet-friendly property, the Guest will need to vacate the rental property immediately and forfeit all previous payments for that particular stay. In this situation, CCAMI will attempt to relocate the Guest to a pet-friendly property, if available. The Guest will be responsible for all incurred costs resulting from the relocation, including a pet fee, and returning the property to its original condition, if applicable.

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3. Smoking

Smoking is prohibited in all CCAMI rental properties. If the Guest does smoke, they can do so outdoors but are responsible for discarding all smoking debris appropriately. Any residual signs of smoking indoors, or smoking debris outdoors, will incur additional charges and the Guest’s credit card on file will be charged.

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4. Travel Insurance

Travel insurance is available upon request and is provided through CSA Travel Protection (CSA). It is non-taxable and can be added to the Rental Agreement at the time of reservation. The travel insurance plan is effective the day payment is received and only those individuals listed on the Rental Agreement will be covered by the travel insurance plan. Travel insurance is in addition to the required Damage Protection Deposit (see Damage Protection Deposit). To protect against the loss of rental payment, including down payment, travel insurance is strongly recommended. Questions concerning travel insurance should be directed to CSA at 800-348-9505 or on CSA’s website.

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5. Down Payment

At the time of reservation, a down payment equal to 25% of the base rental fee or $250, whichever is greater, is due. Forms of payment accepted are cash, check, e-check, money order, and debit/credit card. Checks and money orders should be made payable to Coastal Cottages AMI. The Guest is required to place a credit card on file at the time of booking to secure the reservation. CCAMI accepts VISA, MasterCard, and Discover. Reservations made within 30 days of arrival require payment made in-full at the time of reservation. In addition to the down payment, a damage protection deposit is required (see Damage Protection Deposit).

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6. Administrative Fee

A non-refundable $75 Administrative Fee is added to each reservation.

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7. Damage Protection Deposit

A property damage protection deposit is required and is automatically included in the reservation fee at the time of booking. The Vacation Rental Damage Protection (VRDP) plan costs $55 and is non-refundable. The plan covers unintentional damages to a rental property’s interior that occur during the Guest’s stay, provided damages are disclosed to CCAMI prior to check-out. The VRDP plan will pay a maximum benefit of $3000. Any damages exceeding $3000 and not reported to CCAMI before check-out will be charged to the Guest’s credit card on file. If during the Guest’s stay, an insured person causes any damage to real or personal property of a unit as a result of inadvertent acts or omissions, the Insurer will reimburse the Insured for the cost of repair or actual cash value of such property up to a maximum benefit of $3000. Certain terms and conditions apply. Full details of the VRDP plan coverage are contained in the Description of Coverage or Insurance Policy. By submitting payment for this plan, the Guest authorizes and requests CSA Travel Protection and Insurance Services to pay CCAMI directly any amount payable under the terms and conditions of the VRDP plan. If the Guest does not wish to purchase the VRDP, a $1000 security deposit will be added to the Guest’s Rental Agreement. See Security Deposit for more information.

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8. Security Deposit

Each property requires protection against damages in excess of normal wear and tear. If the Guest chooses to opt out of the $55 non-refundable VRDP, a refundable $1000 Security Deposit will be added automatically to the Guest’s Rental Agreement. The security deposit will be due 30 days prior to the Guest’s arrival date. CCAMI reserves the right to withhold any or all of the security deposit for a period of up to 30 days after the Guest departure date to allow for inspection of the rental property. Under this option, if during the Guest’s stay, a person causes any damage to real or personal property of a unit as a result of inadvertent acts or omissions, the Security Deposit will be used to cover the cost of repair or replacement of such property and any remaining monies will be refunded to the Guest. If damages exceed $1000, the Guest’s credit card on file will be charged to cover the full cost of repair or replacement and no refund will be issued.

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9. Taxes

Vacation rental properties are subject to Florida’s state and local resort tax totaling 12.0% (7.0% State and 5% Local).

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10. Final Payment

The balance of all fees is due 30 days PRIOR TO the Guest’s arrival.  Forms of payment accepted are cash, check, e-check, money order, and debit/credit card. Checks and money orders should be made payable to Coastal Cottages AMI. If payment is not received 30 days prior to the arrival date on the Guest’s Rental Agreement, CCAMI has the right to charge the Guest’s credit card on file.

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11. Cancellation Policy

In the event of the Guest’s no-show or early departure, collected monies will NOT be refunded unless CCAMI can subsequently rent the property for the entire cancelled period. If CCAMI successfully rents the property, all monies collected, less a $150 cancellation fee, will be refunded. In the event the Guest cannot fulfill the Rental Agreement, no subletting or assignment by the Guest is allowed without prior written consent from CCAMI.

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12. Inclement Weather

CCAMI nor the Property Owner can be held responsible for inclement weather and accordingly, refund of rental monies is not required. Should a hurricane or tropical storm threaten the area the National Hurricane Center and local governing officials will announce evacuation procedures. In the event of a voluntary evacuation (the Guest decides on their own to leave), CCAMI nor the Property Owner is required to provide a refund. If a Mandatory Evacuation order is given, refunds will only be given by CSA Travel Protection if the Guest has purchased coverage before the storm was named.

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13. Construction Policy

In the event construction should occur in the proximity of the Guest’s rental property before or after a reservation is confirmed and/or during the Guest’s stay, CCAMI cannot be held responsible for any inconvenience this may pose. All such activity is governed by ordinances of the island municipalities and strictly enforced.

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14. Cleaning Fee

All CCAMI rental properties are cleaned to quality standards, including sanitizing, vacuuming, dusting, and up to three (3) loads of laundry, prior to and after the Guest’s stay. A cleaning fee, based on the property’s size and amenities, is automatically included in the reservation fee at the time of booking. During their stay, the Guest is responsible for the cleanliness of the property. In addition, if the Guest uses an outdoor grill, they are responsible for cleaning it and leaving it in a usable condition for the next guest. Daily housekeeping is not included in the Rental Agreement; however, CCAMI can assist in arrangement of the service, upon the Guest’s request.The Guest is responsible for all fees associated with the daily housekeeping service and must submit payment at the time of scheduling. Upon the Guest’s departure, if the property is left in a condition that requires excessive cleaning, an additional fee will be charged to the Guest’s credit card on file.

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15. Linens

All CCAMI rental properties are furnished with an appropriate amount of linens and towels, with most also equipped with beach towels. Select properties are enrolled in a professional linen program and linen fee is charged accordingly. Prior to check-in, CCAMI completes an inventory of linens and towels. Upon check-out, CCAMI will do the same inventory. In the event of a discrepancy, an additional fee will be charged to the Guest’s credit card on file.

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16. Keys & Remote Controls

On the day of departure, the Guest renting a lockbox-equipped property is required to leave the property’s access key in the lockbox and the daily-usage keys in the property. Failure to do so will incur a $25 Recovery Fee charged to the Guest’s credit card on file. The Guest renting a non-lockbox-equipped property is required to pick up the property’s key from and, on the day of departure, return it to the CCAMI office. Failure to return a property key to the CCAMI office on the day of departure will incur a $25 Recovery Fee charged to the Guest’s credit card on file. In addition, garage door remote controls and elevator keys, if applicable, can be signed out at CCAMI’s office on any day during a Guest’s stay and must be returned to CCAMI’s office on or before the day of departure. For each remote control and/or elevator key not returned to the CCAMI office, a $100 Recovery Fee will be charged to the Guest’s credit card on file. The Guest renting a keypad-equipped property, unless a garage door remote or elevator key has been checked out, no additional action is required.

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17. Pools, Spas & Features

Not all CCAMI rental properties have heated pools. Pools that are heated are kept at approximately 82 degrees. CCAMI is not responsible for pool, spa, or pool feature malfunctions, but will do everything possible to make sure all are maintained and working properly. No credit, discount, and/or rate adjustment will be granted for pool, spa, or pool feature malfunctions, or for circumstances beyond CCAMI’s control. There will be days when weather conditions will not allow pool, spa, or pool feature heaters to accommodate swimming, and temperature recovery times will vary. Because there are no lifeguards, monitors, or other attendants at the pool, spa, or pool features, the Guest is expressly responsible for their own safety, as well as family members and guests, while using pool, spa, pool features or other recreation facilities, and in so using or permitting to be used, specifically waives any and all liability claims, expressed or implied, against CCAMI, Property Owner, or the Condominium/Homeowners Association. No Guest shall permit any juvenile to play in or around any pool, spa, pool features or other recreation facilities without providing an attendant who is able to protect such juvenile in case of difficulty in or around the water. Guests are specifically prohibited from playing on or around, or allowing their families or guests to play on or around, decorative rock or water features that may be associated with pool/patio areas, as such features are not designed for such use and may be dangerous or unstable.

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18. Occupancy

All CCAMI rental properties have different maximum occupancy. Large gatherings are not permitted on the premises without prior written consent from CCAMI. If the occupancy exceeds the property’s limitations, it will result in the Guest’s immediate eviction, and loss of all monies collected, including down payment, and damage protection deposit.

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19. Amenities

All CCAMI rental properties are individually owned and the décor reflects that of the Property Owner. CCAMI does its best to provide an accurate description of the individual property’s amenities, but cannot be held responsible if the Guest is dissatisfied with the accommodations.

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20. Maintenance

The Guest must notify CCAMI of any maintenance request as soon as possible. CCAMI will expedite repairs as quickly as possible. Some requests may require outside vendors to repair and/or replace equipment. If an outside vendor finds the equipment is not working due to Guest misuse, oversight, or negligence, the Guest will be responsible for incurred service charges. No rent adjustments will be made for circumstances beyond CCAMI’s control or for malfunction or loss of use of equipment or amenities. The Guest agrees to allow CCAMI employees, vendors, contractors, or subcontractors access to the rental property to make necessary repairs or improvements.

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21. Internet Service

Almost all CCAMI rental properties offer wireless high-speed internet service. However, due to various personal computer configurations, CCAMI can only guarantee that the service is available from the provider. CCAMI does not have the expertise to configure computers to accommodate the service. CCAMI will do its best to assist the Guest, but will not be held responsible, or issue a refund, if the Guest is unable to use the service.

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22. Telephone Charges

In all CCAMI rental properties equipped with a telephone, local calls are free of charge. Depending on the Property Owner’s telephone plan, free long distance may be available. The Property Owner’s telephone plan is listed in the Property Book, which is located in the unit, as well as on the individual property’s webpage. If there is no long distance service provided, a calling card is required to make long distance phone calls.

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23. Parking

Most CCAMI rental properties have limited parking available. Therefore, recreational vehicles (RVs), boats, motor homes, trucks, trailers, etc. are not permitted without prior written approval by CCAMI.

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24. Condominium/Homeowners Associations

The Guest shall abide by all applicable rules, restrictions, and regulations that may now, or hereafter, apply, including, but not limited to, provisions of the Condominium/Homeowners Association’s declarations, bylaws, rules, and regulations. The Guest shall not permit any disturbing noises in the building, nor interfere with the right, comfort, or convenience of other occupants of the condominium building or complex. The Guest will not be permitted occupancy until a completed Association application is submitted and approval is obtained, for which the Guest may be required to pay a Screening Fee assessed by the Association.

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25. Items Left On-Site

Neither CCAMI nor the Property Owner will be held responsible for items left in a rental property. If CCAMI or the Property Owner is requested to retrieve and mail items left on-site, the Guest will be responsible for any incurred fees, including shipping charges.

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26. Substitution of Accommodations

In the event a reserved rental property becomes unavailable due to circumstances beyond CCAMI’s control, CCAMI reserves the right to substitute an equivalent or superior property at its discretion. If a similar property is not available, monies paid will be refunded.

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27. Properties for Sale

If a reserved rental property is for sale, it may be necessary for CCAMI or a licensed real estate agent to show the property during the Guest’s occupancy. In this case, the Guest will receive a 24-hour notice to adjust their schedule accordingly. Be assured, CCAMI will make every attempt to schedule a showing at a time that is convenient for the Guest.

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28. First Right of Refusal

The Guest reserving a property for five (5) days or more has a first right of refusal on the property they are currently renting for the following year. However, the Guest MUST notify CCAMI of their desire to reserve the same property within five (5) days of their current arrival.

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29. Indemnity

The Guest indemnifies CCAMI and the Property Owner from and against any and all liability, loss damage and expense, including reasonable attorney fees and disbursements arising from injury to persons or damage to rental property; occasioned by the failure of the Guest to comply with any provision of law or this agreement; occasioned by any willful act of omission of the Guest or any person residing in or renting Owner’s property;  with the exception of such acts or commissions constituting negligence or willful misconduct of CCAMI, its agents, servants, or contractors when acting as agent for the Property Owners as provided herein. Special risks may be involved when using pools, spas, or pool features and the Guest assumes all responsibility for themselves and their guests and for the consequences of those at risk. The Guest agrees to waive any claim whatsoever and hold harmless CCAMI and the Property Owner for accidents and claims resulting from accidents and or injury arising from use of the rental property and any of its equipment, porches, decks, stairs, parking area, elevators, common area, pool, spas, pool features, etc. The Guest agrees to reimburse the Property Owner for any fine or penalty which may be imposed upon the Property Owner by any court or by the Condominium/Homeowners Association, and municipality by reason of any violation upon the premises through the use thereof, or fault of the Guest herein, his agents or servants.

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30. Radon Gas

Radon gas is a naturally occurring radioactive gas that, when accumulated in a building in sufficient quantities may present health risks to persons who are exposed to it over time. Levels that exceed Federal and State guidelines have been found in buildings in Florida. Additional information regarding Radon Gas and Radon testing may be obtained from the Manatee County Health Unit.

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31. Agency Disclosure

Pursuant to Florida Statutes Chapter 475, the Guest is hereby notified that in connection with the property rented by this firm, CCAMI, the Agent for the Property Owner, is being compensated as such by the Property Owner. The Guest acknowledges that this written notice was given and is understood, prior to signing a Rental Agreement, in compliance with all applicable Florida Statutes.

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